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(Archived) Engineering Administrative Assistant (Full-Time)

Last Updated: 8/17/22

Job Description

Location

Grove Park Inn

The AAA Four-Diamond Grove Park Inn is noted for understated elegance and southern charm; ten U.S. Presidents and countless luminaries from the worlds of art, entertainment, sports and politics have stayed at this hotel. The property offers sweeping views of the Blue Ridge Mountains, delectable restaurants, a Donald Ross golf course, tennis and fitness center, award winning spa and spacious convention facilities.

Omni Grove Park Inn's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Grove Park Inn may be your perfect match.

Job Description

To ensure all paperwork, projects are processed and completed on a timely basis in the order of established priorities.

Responsibilities

  • Fulfill general office duties: typing, filing, phone answering, etc.
  • Maintain property operations log, P.O. ledger, balance ledger to General Ledger monthly, assist in maintaining inventories and ordering supplies.
  • Coordinate activities of Engineering staff through work assignments in cooperation with other Engineering management staff.
  • Assume administrative duties in accordance with changing requirements.
  • Maintain utility log
  • Be familiar with Omni fire alarm procedures and other emergencies.
  • Assist in maintaining all Engineering documentation and records.

Qualifications

  • Minimum six months administrative experience and/or hotel experience required. Hotel administrative experience, with an understanding of engineering responsibilities, strongly preferred.
  • High school education required, college degree preferred.
  • Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management and co-workers, both in person and by telephone.
  • Ability to accurately and efficiently input information into computer systems, with developed computer proficiencies.
  • Ability to work cohesively with co-workers both within and outside of your department.
  • Ability to think clearly, quickly and make concise decisions.
  • Ability to work well under pressure, dealing with many guest requests/questions within a short period of time.
  • Strong organizational skills with the ability to prioritize and multi-task in a fast paced environment.
  • Able to evaluate and select among alternative courses of action quickly and accurately, identifying and solving problems as necessary.
  • Ability to handle stressful situations, while maintaining a calm and welcoming demeanor.
  • Customer service oriented with a desire to create memorable guest experiences.
  • Ability to use various office equipment, including but not limited to, calculators, photocopiers and facsimile machines.
  • Position requires the ability to sit and engage in repetitive motion, including utilizing telephone/computer for extended periods of time or for an entire shift.
  • Must be able to work a flexible schedule primarily daytime hours, Monday-Friday, with the flexibility to work weekends if needed.

Company Details

Asheville, North Carolina, United States
AUTHENTIC LOCAL FEEL WITH EXCEPTIONAL SERVICE Omni Hotels & Resorts exists to give guests an authentic feel for the local flavor in leading business gateways and leisure destinations across North America. From exceptional golf and spa retreats to dynamic business settings, each Omni property blends seamlessly into the local culture while featuring four-diamond se...